Back in the old days, we used procedure manuals for recording our systems. At my first accounting firm, it was called the “How We Do It Here” manual.
The documented systems came in handy!
One of the most valuable was a one page, 5 step process of how to reset the internet connection when it stopped working. When the internet stops working the team stops working, so this system saved us time and money.
The biggest challenge with creating systems in a business is that it takes a long time.
Documenting each step can be tedious and unclear, but technology has developed to make creating visual systems easier than ever. Any smartphone possesses a quality video camera that can create an easy-to-use and follow video system. Video capturing software is an easy way to record systems performed on the computer. YouTube is a readily available place to place the video and you can create an unlisted link to the video so only those with the link can watch it.
Instead of asking valued employees to document a system in a procedures manual, why not ask them to demonstrate the system and record it on video? Then just upload it to YouTube and create a private link.
So simple.
If you are not harnessing the power of video, you are missing out on a very easy way to create useful business systems. Like anything new, it might take a couple of attempts to get the hang of it.
Reach out to us if we can help.
